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At Deerfield we have NO VOLUNTEER DEPOSIT REQUIRED which is rare throughout the league.

We like to think it's because we have the best volunteers!

All you need to do is sign up under each swim meet under Meets and Events for the type of work that you'd like to do. Most work is done in shifts and you can always get away to watch your child race.

Deerfield is recognized as one of the premier hosts throughout NWAL and it’s all because of our volunteers. No experience is needed as we’ll train you on the job.


Set up--Early risers beat the heat! Come to the home or away meets about an hour early and set up the tents. blocks and lane ropes.

Parent Supervisor--Perfect for the new swim team parent! Supervise one age group of kids for one shift during the meet. This person keeps track of kids and marks them with their assigned races. You will also walk them to the ready bench to make sure they don't miss their race. 10 & Under only.

Concessions--Sell concessions at home meets.

Meat Masters--Grill burgers, chicken and sausage for concessions.

Timer--Get front row seats to the meet! Time swimmers in an assigned lane. There are three timers per lane so it is a group effort and very easy to learn.

Scribe--Sit in a chair (often under a shaded tent) and document the times from the timers.

Official--For the more seasoned parent, learn to officiate the meet. Requires class attendance.

Ready Bench-- Escorts swimmers from the ready bench to the On Deck person

On Deck--Receives the swimmers from the ready bench and lines the swimmers up behind the starting blocks including ensuring the correct order for relays.

Ribbon Writer--Sits in the air conditioned clubhouse with a view of the pool and assembles the ribbons for the swimmers.

Hospitality--Keeps officials and poolside volunteers hydrated with refreshments.

Tear Down--Everyone is expected to help pitch in for tear down and cleanup at the end of each meet.


Once logged into the system, click on the Meets & Events tab and you will see the “Job Signup” button under each event.

Click the Job Signup button and put a check mark next to the item(s) you wish to sign up for and add your name and number for contact purposes.


Saturday Morning at the beginning of the meet, the volunteer coordinator will have a sign in table for volunteers.

Please ensure that if you cannot make your shift, that you remove your name prior to the meet online or if the morning of, either contact the volunteer coordinator or the Clerk Of Course. Please tell us your name and what shift/location you had signed up for so we can attempt to recruit for the role.

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